Overall purpose of the role:

Under the supervision of Country Director the Finance Manager will ensure that all financial functions within Ethiopia Program, including planning, analysis, accounting, payments & payroll, budgeting, financial reporting, grant financial management, and day-to-day tasks, and ensure compliance are done effectively and in a timely manner in adherence to AAHI’s Internal Controls and support.

Specific Responsibilities

• Establish and maintain internal financial procedures compatible with the country’s law, AAHI’s Manual, and donor requirements.
• Ensure that proper financial procedures are adhered to and maintained at field offices, in coordination with the Program Manager and Field Coordinators in compliance with AAHI rules and regulations.
• Lead over month end accounting cycle in dynamics including bank & cash reconciliations.
• Maintain timely and accurate accounting records in compliance with AAHI policies and procedures.
• Manage day-to-day accounting functions, including regular cash verification, cash/bank reconciliation, monthly cashbooks closing, advances’ reconciliation, timely submission of accounts to HQ finance.
• Ensure payments to suppliers and recurrent expenditures are made in a timely manner and authorization done as per CD.
• Ensure adherence to donor rules and regulations as regards financial transactions.
• Ensure all financial documents are filed and archived systematically and safely stored.
• Ensure cash flow of field offices are maintained; coordinate with program manager to get bi-weekly projections.
• Ensure a controlled and smooth cash flow management process for the field offices.
• Work with and support budget holders in budget preparations, revisions, monitoring and follow ups; also, to prepare expenditure forecasts and ensure that adequate funds are available for program activities.
• Track accounts payables, advances & liquidations, prepayments and cross charging to respective grants and reconciliation of dynamics records with AAHI Cash books on monthly basis.

Reports to: Country Director/Country Program Manager

Number of positions: One

Start Date: Immediate

Duration: 1 year with the possibility of extension

• Master’s degree in finance/Accounting or Business Administration or professional certification in accounting.
• At least 5 years’ experience in a senior financial management position i.e., manager or coordinator.
• At least 2 years’ experience with humanitarian INGOs.
• Proven experience in managing large budgets.
• Proven leadership skills and a competence in people management.
• Competence in providing technical guidance and training.
• Proven experience in working with UN agencies, NGOs, local/government authorities.
• Working experience with relevant donors (e.g., UNHCR, ECHO, PRM, UNFPA etc…)
• Advanced proficiency in Excel as well as experience working in a financial management system.